Community Grants Terms and Conditions

Standard Terms and Conditions

The Terms and Conditions are to be read in conjunction with the relevant Iren Community Grants Program application form (Application Form). By applying, applicants are deemed to have accepted these terms and conditions and any subsequent funding which may be granted by Iren.

Who is eligible to apply

Applications will only be accepted from organizations, and not individuals. Applications for funding will be considered from organizations that:

Deliver social or environmental projects or services to residents in the community in which Iren operates.
Pursue objectives of significant and demonstrable benefit to the local or regional community.
Best address the selection criteria outlined in the Application Form.

How and when to apply

Applications must:

Be made using the relevant Application Form.
Be made directly by the organization, applications on behalf of individuals or third parties will not be accepted.
Identify specific objectives or problems and present respective plans and solutions
Show that the project is planned around an achievable timetable and budget.
Be able to demonstrate that the project is directed at solving problems in a sustainable way rather than providing short-term relief from symptoms or long-term dependency
Build in reporting and evaluation of the project.
Only one application may be submitted for each organization for each round of funding.
Application opening and closing dates are listed in the Application Form (Application Period).
Applicants are advised not to submit original documents, videos, audio cassettes or models with their application. Where relevant, however, annual reports or other publicity material may be included with the application. Iren will not be responsible for loss or damage to any documents, information or items which are included in or as part of an application.
Applications must be received within the Application Period and must be submitted via the online form. Applications submitted after the closing date will not be accepted.

Assessment of your application

The procedure for assessing applications is intended to operate as follows:

Formal assessment procedure begins based on funding and eligibility criteria and terms and conditions. This will include establishing that the application:
- Meets the eligibility and funding criteria set out in these guidelines.
- Has been completed satisfactorily and is accompanied by the appropriate documentation.
Any decision to grant or not grant funding will be made in Iren’s sole and absolute discretion.
Iren will endeavour to notify successful applicants within eight weeks of the applications closing date. Successful applicants will be notified by mail or email. Iren may extend the period for considering applications and notifying applicants at its sole discretion and without notifying applicants.
Iren will send successful applicants an offer for funding (Letter of Offer). Successful applicants may also be required to enter into a separate funding agreement with Iren, which will set out additional requirements, obligations and terms and conditions in relation to the funding granted.
Funding will be distributed to successful applicants in accordance with the relevant Letter of Offer (if accepted by the applicant). Iren will not be required and does not intend to provide reasons for any decisions made in relation to any refusal to make a grant or any amount that is determined to be granted. Iren reserves the right, in its sole and absolute discretion, to modify the processes outlined in this section or to follow a different assessment process.

Provision and usage of funds

Iren will provide the successful applicant(s) (Recipient) with funding either in a one-off payment or ongoing payments (subject to any milestones determined by Iren being satisfied) for the amount determined by Iren in its sole and absolute discretion. The Recipient must sign and return the Letter of Offer for funding from Iren, and any separate funding agreement (if required by Iren), before any funds are distributed.
The funding amount must only be used and applied solely for the purpose of the project stated in the application and Letter of Offer from Iren.
The Recipient must keep accurate and complete written records (including financial records) relating to the expenditure of the funding granted on the project (Project Records). Recipients may be asked to also provide written reports on the progress and results of the funded project, including details of funding expenditure. All Project Records must be made available to Iren or its authorized representative at all reasonable times for inspection, audit or reproduction for a period of at least seven years from the date of the grant of funding.
Recipients who receive two or more consecutive years of funding are required to supply a report annually in the form required by Iren. Continued funding will depend on the progress of the funded projects and the achievement of stated objectives.
Expenditure of the funds granted must be completed within twelve months of the grant, unless otherwise arranged with and approved by Iren. The Recipient must repay to Iren any amounts which are not expended within this time, unless otherwise arranged with and approved by Iren.
The Recipient must complete and provide to Iren a detailed summary of the outcomes of the project (Acquittal Form). The Acquittal Form must be provided to Iren within four weeks of the end date of the project or seven months of receiving the grant, whichever is earlier. Failure to supply the Acquittal Form will automatically disqualify the Recipient from applying for funding in future Application Periods.
If the Recipient is registered for PST/GST, the amount of awarded funding will include the PST/GST amount, subject to a tax invoice being provided to Iren.

Withdrawal or repayment of funds

Iren reserves the right to withdraw funding, in its sole and absolute discretion, if funding criteria are not met by the Recipient.
If the Recipient is in breach of these Terms and Conditions, or it is subsequently determined that the Recipient was not eligible for the funds, the Recipient must repay to Iren any funds the Recipient had received.
If, at any time, the stated purpose of the project is no longer possible or cannot be completed in the manner described in the application and proposal submitted to Iren, the Recipient must advise Iren and the Recipient must return any remaining unspent amount of the funding provided to Iren within two weeks of this becoming apparent. However, Iren may (in its sole and absolute discretion) agree to a variation to the purpose and project provided that the variation of the project still meets the initial funding criteria.
Iren will not be responsible for any additional project costs, nor obliged to pay any monies additional to the amount granted.

Promotion of Recipient and Iren

Iren’s financial assistance to the Recipient’s activity/project must be acknowledged, regardless of the amount of funding. The Recipient must display the Iren logo, or state in writing that Iren has funded the project. Iren may not be referred to for any purposes outside of the project. Acknowledgement guidelines and logos will be supplied by Iren.
All advertising, signage, media releases and other promotional material that contains the Iren logo must be submitted to and approved by Iren prior to its production and release. The Recipient must compensate Iren for any loss or damage suffered by Iren as a result of any unauthorized use by the Recipient of Iren’s intellectual property (including its logo).
Iren may promote any organization that is awarded funds. Successful applicants agree to be included in various promotional, media, communication and marketing material and will cooperate with Iren in promotions.

General Conditions

The Recipient must keep and maintain adequate insurance (including public liability insurance) for the activities carried out by the Recipient in relation to the project the subject of the funding, against any claims for loss or damage to property and injury or death to persons.
To the extent permitted by law, Iren and its directors, officers, employees, and agents, will not be liable for any loss, damage, or personal injury suffered or sustained in connection with an organization’s application or expenditure of funds.
Applications must not infringe the intellectual property rights of any person or entity and the organization indemnifies Iren against any claim made against Iren alleging that Iren’s use of information provided by the organization infringed the intellectual property rights of any person or entity.